Facilities Management
Our experience allows us to offer everything from on-site facilities management programs to complete document outsourcing.
At DocuXpress, our niche is developing effective print outsourcing solutions for corporate clients. Our experience allows us to offer everything from on-site facilities management programs to complete document outsourcing.
External Facilities Management - Facilities Management is a complete in-house document center located at the clients’ facility and managed by Corporate Document Solutions. We equip your facility with digital black and white and color printers, graphic work stations, and fully trained graphic arts personnel. This program is fully comprehensive. It enables our clients to focus their time and resources on key areas of their business and leaves the print management to a team of experts.
In-House Print Coordinator with Partial Outsourcing – The partial outsourcing option cuts back the in-house document center to one employee and a limited amount of support equipment. The targeted jobs, mainly small runs with quick turnaround, would be handled on-site. The remaining overflow work would be outsourced to DocuXpress facility.
100% Outsourcing – This option entails the outsourcing of all of your company’s printing to DocuXpress facility.
Document Management
At DocuXpress we are able to manage your documents by providing scanning and archiving services and incorporating a web-based application that will provide you with the information you need at your fingertips anytime, anywhere. We also provide storage for your documents (hard copies) after they have been scanned. Every box will be bar-coded and scanned into a system for easy retrieval of information which can be viewed online via secure web access.Document Outsourcing Benefits
By adopting our document management software, systems, paperless office, document scanning, electronic archiving & data processing services- clients reduce costs, eliminate backlogs, significantly improve data input quality, production and document availability. This allows the enterprise to focus on its core business and grow exponentially without hiring additional personnel and confronting the rapid obsolescence of costly hardware and software. A complete expert and professional document management solution, major benefits can be calculated in terms of organizational responsiveness and not just cost savings. In other words, redefinition of jobs, plus better use of people and corporate resources are very likely to play a greater role in the decision to outsource the data, forms and document processing.Document Scanning Services
DocuXpress provides a wide range of document scanning services which consists of PDF Scanning, PDF Searchable, and PDF Conversion. Using our high industrial mono & color scanners, we can provide all types, sizes and volumes of document scanning & conversion services according to our customer’s requirements such as TIFF, PDF, PDF Searchable, etc. We then store the documents to the most suitable form of media, which can be CD/DVD, Standalone Workstation or a Central Server.
Which Documents?
DocuXpress specializes in providing complete document scanning & imaging services and document management software and systems. Whether your scanning requirement is to scan,
- Client/Project Files
- Newspapers/Journals
- Pods (Proof of Delivery)
- Training Manuals/Reports
- Matter Files/Client Files
- Legal Documents (E-Bible)
- Forms
- Invoices
- Medical Records
- PDF Scanning
Document Scanning
Prior to any document scanning process, documents need to be prepared where necessary for e.g. de-stapling, un-binding, removing creases/folds etc. We use a range of high-speed; state of the art technology scanners to ensure the image and quality of the scanned documents are to the highest possible standards. Our document scanning services also includes Image Processing in which image cropping, de-skewing and filtering can be applied to any poor quality or ageing documents to enhance the image quality.Scanning Format
Documents can be scanned in various formats, depending on your requirements, we can advise you on the most suitable solution for your needs. Following are the industry standard formats being used for scanning,- TIFF Format (widely used for electronic archiving, compatible and supported by Ms Windows)
- PDF (Adobe Acrobat) (suitable for sharing/distribution/security/online access and electronic archiving)
- PDF Searchable (recommended for quick search by the document contents)
- JPEG (suitable for color pictures scanning/distribution)
Document Indexing
After the initial scanning stage, we then index the scanned files for easy retrieval by various categories such as …- Reference Number
- Client Name
- Company Name
- Title
- Date
Storage Media
Once the conversion process is completed, the final step is to archive the data onto the most suitable media required. This can be a CD-R, DVD, Hard drive, File servers (central location) or even the Internet.PDF Scanning / PDF Conversion / PDF Searchable
DocuXpress provides a range of PDF scanning services which include PDF scanning, PDF Conversion, PDF Searchable, PDF e-book, PDF Book-marking and PDF On-line which are tailored to meet any company’s requirements and budgets.
Whether your PDF Scanning requirement is to convert;- Technical Manuals
- Newspaper articles
- Correspondences
- Company Reports
- E-Bible
- Application / Survey Forms
- Client Files
- Magazines, books or other publications
